Nuxbe - Open Source ERP System

Transform Your Product Data Management

Product information is the lifeblood of modern commerce. Whether you're selling through online stores, marketplaces, print catalogs, or physical retail locations, having accurate, complete, and consistent product data is absolutely critical to business success. The Nuxbe PIM (Product Information Management) module provides a centralized hub where all your product data lives, is maintained, and flows seamlessly to every channel where your products are sold. No more scattered spreadsheets, inconsistent descriptions, or outdated pricing across different platforms.

What makes product information management so challenging is the sheer complexity and volume of data involved. A single product might have dozens of attributes—technical specifications, marketing descriptions in multiple languages, pricing for different markets, multiple images and videos, certifications and compliance documents, inventory information, supplier details, and more. When you multiply this by hundreds or thousands of products, managing this information without a proper system becomes impossible. Manual processes lead to errors, inconsistencies, and outdated information that damage customer experience and hurt sales.

Nuxbe PIM transforms product data management from a chaotic, error-prone process into an organized, efficient operation. All product information is stored in a single, authoritative database that serves as the source of truth for your entire organization. Marketing teams can enrich product descriptions and manage imagery, while operations teams maintain pricing and inventory data, and sales teams access up-to-date product information for quotes and presentations. The system ensures everyone works with the same accurate data while enabling different teams to focus on their specific responsibilities.

Key Features

Powerful tools designed to manage your product information efficiently

Centralized Product Data Hub

At the core of Nuxbe PIM is a robust product database that serves as the single source of truth for all product information across your organization. Every product has a complete record containing all the attributes, media, documents, and metadata needed to sell it effectively. The system supports unlimited custom attributes, allowing you to capture whatever information matters for your specific products and industry—whether that's technical specifications for electronics, fabric composition for apparel, ingredients for food products, or dimensions and materials for furniture.

The data model is flexible enough to handle any product complexity while maintaining organization and accessibility. Products can be organized into hierarchical categories and tagged with multiple classifications, making them easy to find and manage even in catalogs with tens of thousands of SKUs. The system tracks complete product lifecycles from introduction through discontinuation, maintaining historical data for analysis and audit purposes. Version control ensures you can track changes to product information over time, see who made updates, and even roll back to previous versions if needed.

Advanced Variant Management

Many products come in multiple variants—different sizes, colors, materials, configurations, or combinations thereof. Managing these variants efficiently is critical to avoiding data duplication and maintenance nightmares. Nuxbe PIM provides sophisticated variant management where you define master products with their common attributes, then specify variant dimensions (like size and color) and the specific options for each dimension. The system automatically generates all possible combinations or lets you manually control which variants actually exist.

Each variant can have its own unique attributes where needed—a different SKU, specific pricing, unique images, distinct inventory levels—while automatically inheriting common attributes from the master product. This inheritance model means when you update a shared attribute like a product description or certification document, all variants automatically receive the update. You don't need to manually update dozens or hundreds of variant records. The system also supports complex configurations where products can be customized with multiple option sets, perfect for businesses offering highly configurable products where customers select specific features during purchase.

Multi-Language Product Information

For businesses selling in multiple markets, providing product information in customers' native languages is essential. Nuxbe PIM provides comprehensive multi-language support, allowing you to maintain product names, descriptions, marketing copy, specifications, and even attribute labels in as many languages as needed. Each language version is stored alongside the product record, making it easy to see which translations exist and which still need to be created. The system can show missing translations, helping you identify gaps in your international product data.

The multi-language system is intelligent about inheritance and fallbacks. If a translation doesn't exist for a specific language, the system can automatically fall back to a default language, ensuring customers always see some product information rather than blank fields. You can also define language-specific attributes where certain information only applies to specific markets—for example, regulatory information that differs by country or region-specific sizing conventions. This flexibility ensures your product data is both globally consistent and locally relevant, supporting effective international commerce.

Rich Media Management

In today's visual commerce environment, product images, videos, and documents are just as important as text descriptions. Nuxbe PIM includes comprehensive media management capabilities that allow you to attach unlimited images, videos, PDFs, and other files to each product. Media files can be organized by type and purpose—primary images, alternate views, lifestyle shots, technical diagrams, instruction manuals, safety data sheets, certification documents—ensuring the right asset is used in the right context.

The system maintains full metadata for each media asset, including titles, descriptions, tags, and usage rights information. You can define image sequences to control how product photos display in online stores, specify primary images for catalog covers, and tag assets for specific channels or purposes. Advanced features include automatic image optimization, variant image management (showing the red version when a customer selects red, for instance), and integration with DAM (Digital Asset Management) systems if you need enterprise-grade media capabilities. All media is version controlled and can be updated without breaking existing references, ensuring consistency across all channels.

Use Cases

Real-World Applications

Multi-Channel Retailer with Online and Offline Presence

A home goods retailer sells through their own e-commerce website, Amazon and other marketplaces, print catalogs, and physical retail stores. Before implementing Nuxbe PIM, product information was scattered across multiple spreadsheets and systems, leading to constant inconsistencies. Online prices didn't match in-store prices, marketplace listings had outdated descriptions, and the print catalog team struggled to get accurate product information for each seasonal catalog. Updates required manually changing data in multiple places, a process so tedious that information often remained outdated for weeks.

With Nuxbe PIM as their single source of truth, all product information is maintained in one place and automatically flows to every sales channel. When the merchandising team updates a product description or the pricing team adjusts prices, those changes propagate everywhere—website, marketplaces, point-of-sale systems, and export feeds for catalog production. The marketing team enriches product data with beautiful imagery and compelling descriptions optimized for each channel. Seasonal catalog production time decreased by 60% because all product information is immediately available in the correct format. Most importantly, customers receive consistent, accurate product information regardless of where they shop, improving brand perception and reducing returns from mismatched expectations.

Manufacturing Company with Technical Products

An industrial equipment manufacturer produces complex machinery with extensive technical specifications, compliance certifications, and detailed documentation. Each product has hundreds of specifications that are critical for customers making purchasing decisions and for regulatory compliance. Previously, engineers maintained product specs in one system, the sales team had their own product database with descriptions and pricing, and the website team worked from periodically updated spreadsheets. When specifications changed due to engineering improvements, communicating those changes to all stakeholders was slow and error-prone.

Nuxbe PIM became the central repository where engineering defines technical specifications, compliance maintains certifications and regulatory documents, marketing creates customer-facing descriptions, and sales configures pricing and availability. Custom attributes capture complex technical specifications in structured formats that can be displayed in specification sheets, compared across products, and filtered by customers searching for equipment meeting specific requirements. When engineering updates a specification, those changes are immediately visible to all teams and automatically flow to the website and sales materials. The system's API integration enables automated generation of technical data sheets in multiple formats and languages, reducing document production time by 80% while ensuring complete accuracy.

Fashion Brand with Seasonal Collections

A fashion brand launches multiple seasonal collections each year, with hundreds of new products per season across multiple categories—apparel, accessories, footwear—each in various colors, sizes, and materials. Managing this constant influx of new products while maintaining data for existing catalog items was overwhelming. Product information needed to be ready for pre-season marketing, wholesale buyers, and retail launch, all with different timing and information requirements. Coordinating between design, merchandising, photography, copywriting, and sales teams created bottlenecks that often delayed product launches.

Using Nuxbe PIM, the brand established a structured product introduction workflow. Design creates initial product records with basic information and specifications during the development phase. As products move toward production, merchandising adds pricing and target markets, supply chain enters supplier information and costs, marketing schedules photography and writes product descriptions, and sales prepares wholesale materials. The system's workflow capabilities show each product's completeness status—what information exists and what's still needed—allowing the product team to identify and resolve bottlenecks before launch deadlines. Since implementing PIM, on-time product launches increased from 70% to 98%, and the time from product finalization to market availability decreased by 40%, allowing the brand to be more responsive to fashion trends.

Technical Excellence

Technical Capabilities

REST API

Real-time Sync

Webhooks

The Nuxbe PIM module is architected for scalability, flexibility, and performance. The data model uses a hybrid approach combining structured relational data for core product attributes with flexible attribute systems for custom fields, allowing the system to support any product type while maintaining query performance. The attribute system supports various data types including text, numbers, dates, selections from controlled vocabularies, multi-selects, and relationships to other entities. Product categories use nested set models enabling efficient hierarchical queries, while full-text search indexes ensure fast product discovery even with millions of SKUs.

Multi-language support is implemented at the database level with language-specific columns for translatable fields, providing excellent query performance while maintaining translation completeness visibility. The media management system integrates with Laravel's file storage abstraction, supporting local storage, cloud storage (S3, Azure, GCS), and CDN integration for optimal media delivery performance. Image processing capabilities include automatic resizing, format conversion, watermarking, and optimization, with processed variants cached for performance. The system supports various media organization models including shared media libraries and product-specific assets.

Integration capabilities are extensive, with RESTful APIs enabling external systems to query, create, and update product information programmatically. Export functionality supports various formats including CSV, XML, JSON, and custom formats for specific channels like marketplaces or e-commerce platforms. Import capabilities handle bulk product creation and updates from spreadsheets or external systems, with validation rules ensuring data quality. Webhook support enables real-time notifications when products change, allowing connected systems to stay synchronized. The PIM can serve as the master system for product data while integrating with specialized systems like DAM for media, PLM for product development, or ERP for inventory and fulfillment, creating a comprehensive product information ecosystem.